Every office admin experiences certain challenges they struggle with. However, an issue that plagues many office admins involves booking office spaces for meetings.
Think about it: how often have you and your team dedicated a lot of resources to a meeting, and just when you’re ready to go, find out that you didn’t book a room for the meeting?
The good news is there is an effective solution to this problem – using the right room scheduling software.
Room scheduling software makes finding and booking space a fast and easy process. It enables employees to look up available meeting rooms on a scheduling portal and book one for a set amount of time.
That said, let’s walk you through six benefits you can expect from room scheduling software.
1. Save Your Time
Room scheduling software spares employees from wasting time finding a room that’s available at the desired time.
Picture this scenario – you manage 40 employees in customer service, and they spend an average of five minutes every day trying to find a slot in your meeting rooms. That’s over three hours wasted every day, which can add up to 15 hours a week and more than 800 hours in a year.
2. Provides Office Management Insights
Having a room scheduling system in place will provide office admins and managers with real-time data about the workplace. For instance, they can find out which employees need office space and how much time they usually occupy the office for. This information can help them provide better employee support.
3. Easily Accessible
Room reservation portals are easy to use and can be accessed from any internet-enabled device, be it a computer or a mobile device like a smartphone or a tablet. This makes it convenient for employees to book a meeting room last minute without having to be at the office.
4. Provides Transparency
Room reservation systems update in real-time. This means that everyone with access to the system will be in-the-know and can view all the details of booked office spaces, such as the room reserved as well as the full schedule.
5. Enhances Employee Efficiency
Have you ever had to stop working on something just to prepare for a meeting only for the meeting to be canceled without you being told? It could be the one hosting the meeting didn’t hit send on the email, or the office admin wasn’t aware.
However, a room scheduling system will let employees know of any changes when they happen so they can get to their work rather than worry about meetings.
6. Avoid Interruptions
Imagine holding a meeting, but you keep getting interrupted by someone opening the door every three minutes to confirm if the room is available. Pretty frustrating, right?
Room scheduling software can help you avoid these interruptions by alerting other people that the room is occupied.
Winding It Up
Room scheduling software is one of the simplest and most convenient ways of adding structure to the workplace.
Even the millions of people who’ve had to work from home over the past two years or so require room reservation software for meetings or because they need access to certain tools or equipment that are only available in the office.
To take full advantage of the benefits listed above, companies need to realize the potential promised by a room scheduling system.